Sponsorship & Exhibitor Information
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Please bookmark this page. As the conference gets closer, we'll list set-up times, shipping address and other useful information for our Sponsor and Exhibit Partners.
Packages and Shipping
If you are planning to ship anything to the hotel, please read and follow the instructions below. These are some general guidelines for shipping packages to and from any hotel property:
HOLD FOR: Arrival (date)
ATT: Guest’s Name, Organization/Meeting Name and Events Manager name.
Lake Tahoe Resort Hotel
4130 Lake Tahoe Blvd
Lake Tahoe, CA 96150
Receiving & handling fees of $5 per item are charged by the hotel to the guest directly. Storage fees will apply if the items arrive at the hotel more than 3 business days prior to the event. Items can be returned to the bell desk with Fed Ex or UPS shipping labels to be shipped out. The hotel does not accept liability for equipment, displays or other materials that arrive or fail to arrive at the hotel. You are responsible for insuring your property for loss or damage and for the return shipping of all packages.
Exhibit Hall Floor Plan
Please click on the link below to download and view the Floor Plan. As booths are chosen, the plan will be updated to show who is in each booth.
Click Here to downlaod the most current Floor Plan.
Set-Up & Tear-Down Times
Exhibitor set-up will be on Monday, August 30 from 8:00 AM to 11:00 AM - Please plan to have all of your set-up completed no later than 11:00 AM.
Exhibitor tear-down will be on Wednesday, September 1 from 3:30 PM to 5:00 PM. Once attendees go back in to the General Session after the afternoon break, exhibitors are welcome to break their tables down.
Power, Security and Booth/Table Top Set-up
Unless you have registered a second exhibitor, each table top will have one (1) chair and one (1) two foot by six foot cloth and skirted table.
Non of the table will have power. If you need power at your table, please contact Joe at email@example.com or 925-519-4181 and we can get a price from the hotel to provide power to your table.
Please plan for all of your items to fit on top of the provided table. You MAY have a small amount space behind your table for a floor supported sign, but this is not something you should count on. Please remember that these are "Table Top" displays, not full exhibit booths.
Our exhibit area will be in the atrium of the hotel. This is NOT a secure area and we can't be responsable for items left out. If you decide to leave your table top set-up when not attended and overnight, please be sure to take all valubles with you.
If you have questions, we'd love to hear from you! Call us at 925-240-9160 and we'll get you taken care of ASAP!